The 1st Call for ITC Conference Grants of CYPHER accepts applications to be submitted from May 6th to May 31st for the period from June 1st, 2024 to September 30th, 2024.
ITC Conference Grants are aimed at supporting Early Career Investigator and PhD students from Participating ITC to attend related conferences, events or conduct activities on the topic of the Action that are not organised by the COST Action.
Who can apply?
Conference Grants are Open to Young Researchers and Innovators (individuals <40 years old) with a primary affiliation in an institution located in Inclusive Target Countries (ITC) and Near Neighbour Countries (NNC), participating in the CYPHER COST action (CA22151).
The applicant must make an oral/poster presentation at the conference in question and must be listed in the official event/conference program. The main subject of the oral presentation / poster presentation / speech at the approved conference must be on the topic of the Action and must acknowledge COST.
ITC List: Albania, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Greece, North Macedonia, Hungary, Latvia, Lithuania, Malta, Moldova, Montenegro, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Turkey
NNC List: Algeria, Armenia, Azerbaijan, Belarus, Egypt, Georgia, Jordan, Kosovo, Lebanon, Libya, Morocco, the Palestinian Authority, Russia, Syria, Tunisia and Ukraine.
How to apply?
All applications must be submitted directly through the eCOST System. If you do not have an eCOST Account yet, please create one. Within eCOST you will need to create a “Conference Grant Request”.
To apply, please go through the following steps:
- Obtain the agreement of the host institution.
- The applicant should start an STSM application by logging into e-COST: https://e-services.cost.eu/.
- Go to COST Actions, on the left panel.
- Go to Grant Applications, again, on the left panel.
- Click on the “+ Apply for grant” button located on the bottom right.
- Select the ITC Conference grant.
- Select the COST Action CA22151
- Fill in the required information
- Save the information
You will need to submit the following documentation:
- ITC Conference Grant application form (you can download this through the system).
- CV (including a list of academic publications, if any).
- Short description of your involvement in the CYPHER COST Action.
- Acceptance letter from the conference organisers (confirming either your speaking slot or your poster presentation).
- A copy of the abstract or poster submitted to the conference.
Application Timeline
🎤 Open of call: May 6th 2024, 00:00 AM Brussels Time.
🛑 Deadline for application: May 31st 2024, 12:00 PM Brussels time.
🗓️ The conference must take place until September 30th 2024.
📝Reports must be submitted by October 30th 2024.
Eligibility Criteria
All applications will be assessed against the following criteria of scientific merit:
- Does the conference (or topic of the panel etc.) fall within the scope of CYPHER?
- Is the topic of the conference likely to contribute substantially to the debates within the Action?
- Is the proposal internally coherent, logical, and clearly structured?
- Is the presentation likely to make a significant contribution to the candidate’s scientific and professional development?
Preference will be given to papers being submitted to conferences with competitive peer review.
Gender balance will be taken into account.
The selection committee will also consider to what extent the requested funds are commensurate to the activities that the applicant plans to undertake.
Financial Support
A Conference Grant is a fixed financial contribution which takes into consideration the budget request of the applicant and the outcome of the evaluation of the application by the delegated person(s). Conference Grants do not necessarily cover all the expenses related to participating in a given conference. A Conference Grant is a contribution to the overall travel, accommodation and meal expenses of the selected Grantee.
Max 2.000€ for face-to-face events, including Conference Fees.
ITC Conference Grants remain the same: anywhere in the world
Documentary evidence of the conference fee amount must be provided by the applicant and in kind, must be archived by the Grant Holder along with the relevant administrative documents.
Receiving Your Grant
If you have been selected as an ITC Conference Grant Recipient, you will receive your grant after the conference. After your conference, the eCOST System will automatically ask you to submit a Scientific Report, which you need to provide within 30 days after the Conference has ended. We will send the grant to your bank account once your scientific report has been approved.
In addition, we will ask you to present the results of your conference grant at the next Management Committee meeting or to write a short blog entry for our website. Please remember to ask someone to take a picture of you during your presentation so that we can showcase your involvement on our website and in our newsletter (with your prior consent, of course).
Clarifications:
The COST Association and the Grant Holder of the Action cannot to be considered as being a grantee’s employer. Grantees must make their own arrangements for all provisions related to personal security, health, taxation, social security and pension matters.
For questions, please feel free to contact the Grant Awarding Coordinator: Aurélie Bellemans or contact us at cypher.costaction@gmail.com
